Submitting invoices

Create, submit, and understand auto-generated invoices.

• Can I edit or cancel an invoice after I submit it?No — once submitted, an invoice is locked and sent for processing. To fix it, ask your client to reject it so it returns to you, then submit a corrected version.
• Create and submit an invoiceGo to Invoicing, click Create Invoice, pick your contract, add any expenses and notes, then Submit Invoice. The contract’s agreed amount is filled in for you.
• How do I add expense line items to my invoice?When creating an invoice, open the Expense line items section and add each reimbursable cost with a description, quantity, unit price, and a receipt. Expenses are added on top of your contract’s agreed amount.
• Why are some of my invoices generated automatically?If your contract has a recurring invoicing schedule, Flamingo generates those invoices for you on a set frequency. Your client configures this — you don’t create them manually.
• Why was my invoice auto-approved or auto-submitted?Your client can turn on automation for your contract. Auto-submit means a recurring invoice is sent for review without you clicking Submit (it shows as Under Review). Auto-approve means an invoice skips manual review and goes straight to Approved. These are your client’s settings — you don’t control them.
• Will my invoices be created for me, or do I create them?It depends on how your client set up your contract. On a recurring (per pay period) contract, invoices are generated for you automatically. On a completion-of-service contract, you create a one-time invoice yourself when the work is done.