How do I set a contractor’s invoicing frequency?

A contractor’s invoicing frequency controls how often invoices are generated. You set it when adding the contractor, on the Job and compensation step under Contractor invoicing frequency.

Two things shape each invoice:

• The frequency — how often, and for which billing period, an invoice is generated.
• The compensation unit — whether the amount comes from timesheets or is a fixed amount.

Timesheet-based or fixed?

This depends on the compensation unit, not the frequency:

• Hourly or Daily → timesheet-based. The amount comes from the approved hours in the billing period. All timesheets in the period must be approved before the invoice generates — if any are still pending, the invoice is held and a reminder goes to the approver. Hours approved after the invoice is finalized are added as a supplemental invoice.
• Monthly (fixed) or Completion of services → fixed amount. The invoice is a set amount (prorated for a partial period) and doesn’t depend on timesheets.

When each frequency generates an invoice

Recurring invoices are generated automatically once a billing period closes — drafts are created for you, you don’t raise them manually.

• Weekly — one invoice per 7-day period (Monday–Sunday), generated after the week closes.
• Bi-weekly — one invoice per 14-day period.
• Semi-monthly — two invoices a month, for the 1st–15th and 16th–end of month periods.
• Semi-monthly (10th & 25th, arrears) — paid in arrears: the 10th payout covers the 15th–30th of the previous month, and the 25th payout covers the 1st–15th of the current month (shifted to the nearest business day).
• Monthly — one invoice per calendar month, after the month closes (prorated if the contract started mid-month).
• Completion of services (one-time) — no recurring schedule. The contractor creates and submits the invoice when the work is done, or you can schedule a one-time invoice for a specific date.

Review and approval

Once generated, an invoice goes for review before payout. If you’ve turned on auto-approval, eligible invoices skip manual review — see How contractor invoice auto-approval works.