How your organization’s time zone affects automatic billing

Flamingo runs several tasks for you automatically — generating recurring invoices, issuing scheduled invoices, flagging overdue ones. These run on a daily clock that follows your organization’s time zone, so it helps to know where that time zone comes from and what runs when.

Where your time zone comes from

Your organization’s time zone is set automatically from your company’s registered country — you don’t pick it in settings. If a country has a standard default zone, that’s what’s used; if nothing can be determined, it falls back to UTC.

Because it’s tied to your registered company details, the timing below follows your country’s local clock, not a fixed global time.

What runs, and when (your local time)

Each of these runs once per day, at a set hour in your organization’s time zone:

• Recurring invoice generation — end of day, around 11 PM local. New per-pay-period invoices appear overnight, ready the next morning. See How contractor invoices are generated.
• Scheduled & recurring billing-schedule invoices — issued in the morning, around 7 AM local on the due date. See How billing schedules become invoices.
• Marking invoices overdue — early morning, around 2 AM local, so overdue status is up to date when your day starts.

The exact clock time shifts with your time zone, but the pattern is always the same: generation at end of day, scheduled issuance and status updates in the early hours.

The exception: scheduled (pay-later) payments

There’s one thing that does not follow your local time. When you Schedule Payment for a future date, that payment runs on a fixed UTC schedule rather than your local clock. So if precise local timing matters for a scheduled payment, account for the difference between your time zone and UTC when choosing the date. For paying invoices, see How do I review, approve, and pay contractor invoices?.

A note on contractors’ time zones

Your contractors can each have their own time zone, which is used for things like reminders on their side. That’s separate from your organization’s time zone — the automatic billing tasks above all follow your organization’s zone, not each contractor’s.